Vacancy – NCI Office and Residence Manager

We are looking out for our new colleague!

This is a fixed-term position filled for a period up to 3 years, with an option to change to a permanent position linked to the liaison office. The Office and Residence Manager is appointed by the NCI Board, and the recruitment and appointment procedure follows the NCI Bye-laws.

For more information about the position, please contact Director, Christabel Royan, email christabel.royan@nordiccentreindia.com, or the Administration, Nordic Secretariat, Lise Hansen, email: nci@au.dk

Your application, written in English should be sent to The NCI Nordic Secretariat, nci@au.dk, and the email should be labeled “NCI application: Office and Residence Manager”.

Application

Applications must include a CV (with contact information), indication of education (a copy of educational qualification), two references, and a two-page motivation letter. The applicant should also state, whether it is possible to start 15th of November 2021, or if not, what would be the possible time.
Applications submitted through channels other than by email to nci@au.dk, or applications which are not received by the application deadline will not be considered.

All interested candidates are encouraged to apply, regardless of their personal background.

Deadline

All applications must be received no later than 15th October 2021

Working areas/Key Responsibilities
Running of Liaison Office:

  • support the work of the Director of the Liaison office by providing secretarial assistance in terms of internal and external correspondence and general office management
  • fulfill legal compliances of the registered liaison office
  • assist the Director in financial administration by maintaining accounts, making payments, managing communication with the Indian bank, Indian Chartered accountant and the accountant at the Nordic secretariat
  • maintain transparency in the process of administration by maintaining records and writing monthly reports – all of which should be available in the internal pages of the website
  • provide logistic support for event organization at the Delhi residence for example, small workshops, alumnae meets, etc.
  • create and maintain an office contact directory including GA members, board members, international office contact persons, guests at the residence, students of NCI, external vendors involved in the running of the India office, etc.

Running of Director’s Residence:

  • managing booking requests, booking calendar, airport pickups and drops, providing logistic support, handling all communication with regard to the guests stay and fulfilling NCI’s legal and internal requirements for all guests
  • managing the office help to meet the requirements of the guests and to ensure the maintenance of the residence
  • managing small purchases, repairs, etc. involved in running and maintaining the residence

Assistance to the Director

  • in implementing regular programmes of NCI such as summer courses
  • in implementing new initiatives NCI may start in the field of education according to the needs of the NCI members
  • by contributing to the NCI’s web and social media presence

Qualifications
We expect that you:

  • have a relevant academic background
  • possess sufficient administrative and project management skills
  • preferably have experience from a similar position
  • are fluent in English and possess cultural competences in international collaborations preferably also regarding Nordic societies and university systems
  • are flexible and socially competent and have a talent for providing good service
  • are prepared to work on different duties and be flexible over a year cycle
  • are able to work independently and to take new initiatives benefitting NCI and its members
  • willing to work in a team and be accountable for the performance of the whole office
  • willing to undertake relevant local travel as necessitated by the job requirements
  • have knowledge of website management and social media marketing

We prefer candidates already based in Delhi.

We offer

An exciting and varied position that gives the benefits of working in a team in a small international organization. Working with many collaborators, internal as well as external, and considerable opportunities for independent work with possibilities to influence own workflow.

About the NCI

The NCI has a liaison office and a rented apartment for its operations in New Delhi, India. The Nordic secretariat of the NCI is currently hosted by Aarhus University. The highest decision making body of the NCI is the annual General Assembly (GA), to which each member institution can send one delegate. The Board of the NCI takes care of operational leadership. It has six members, one from each Nordic country (plus personal deputy members), and a chairperson. The Board is nominated by the General Assembly.